Geek’d Con Participant Terms and Conditions

Purchase of tickets to Geek’d Con (also known as “the Event”) indicates acceptance of the Terms and Conditions advised on the Geek’d Con website. Terms and Conditions also apply to venue staff, Geek’d Con and its parent company, Townsquare Media (also known as “Management”) staff, volunteers and freelance hirees, retailers, media, and event guests. Attendance of the Event in any capacity constitutes acceptance of these Terms and Conditions. All Terms and Conditions apply unless Geek’d Con or Townsquare Media specifically advise otherwise in writing.

Each Pass/ticket is for one person only. You cannot transfer the ticket to multiple people or buy one pass and “share” amongst multiple people. Each day of the pass/ticket is marked as such – Friday and Saturday and Sunday – and will not be accepted on any other day. Tickets are “Rain or Shine”.

Tickets are non-refundable, should be treated as cash and safeguarded as such. Each printed ticket has a unique ID # and can only be scanned one time. Tickets scanned multiple times will not be accepted. Do not buy tickets second-hand online, they may be counterfeit or already scanned. The Event is not responsible for second-hand tickets.

Lost or stolen tickets will not be replaced.

Wristband must be in full view at all times.

All children must be accompanied by an adult at all times.

No weapons will be allowed in the Convention. See below for the Shreveport Police Department Cosplay Weapon Policy.

Possession of alcoholic beverages by anyone under 21 years of age is grounds for expulsion from the convention without refund.

Announced events and guests are subject to change and/or cancellation without notice. Every effort will be made to announce any changes via the Internet and pre-convention publications, but sometimes last-minute changes will occur.

Passes DO NOT include individual Autograph or Photo Op fees for Celebrity Guests.

All Event and panel rooms have limited capacity as set by the Fire Marshal. Even though your ticket is needed to get into all events, it does not guarantee you access to any event if it has reached its capacity.

All attendees at the Event are prevented from taking, recording, or creating film, or digital pictures, videos, tapes, sound recordings, or any other visual or auditory recreation of any kind whatsoever, of any event guest, member, volunteer, exhibitor, or employee, or of any convention event, for any commercial use, or for the solicitation of funds for any commercial or other purpose, without the express written permission of Townsquare Media.

As part of the Event Policies, each Participant agrees that they will not, and will not directly or indirectly cause others to, do any of the following “Prohibited Activities” in connection with the Event:

(i) interfere with, damage or engage in any act which disrupts the operation of the Event in any way, including but not limited to, obstructing aisles or entrances or exits, running, cutting in line, saving places in lines for others, jumping over barriers or guardrails, using foul language, screaming, yelling, encouraging disruptive behavior from others, disobeying any time limits, directions or prohibitions provided to Participant by Management’s staff and/or moderators, or preventing any other participant from Participating in the Event by any means;

(ii) distribute, wear, transmit, upload, display or otherwise circulate any content which is inaccurate, unlawful, infringing, defamatory, obscene, pornographic, invasive of privacy or publicity rights, harassing, threatening, abusive, inflammatory, or otherwise objectionable Management in Management’s sole discretion;

(iii) distribute printed or recorded materials of any kind unless prior written approval has been obtained from Management;

(iv) impersonate any other person or entity or perform any similar fraudulent activities;

(v) sell goods or services, display goods or services, make solicitations of any kind, or conduct any commercial activities without the prior written approval of Management;

(vi) harvest, collect, or attempt to collect the personal information, email addresses or other contact information of other participants in the Event without the consent of such participants;

(vii) defame, harass, abuse, threaten or defraud other participants in the Event.
Please note that Management has a ZERO TOLERANCE POLICY for harassment of any kind; and please review our full Anti-Harassment Policy on the Event website;

(viii) circumvent, disable, damage, remove or otherwise interfere with the security, integrity, or proper conduct of the Event;

(ix) access any unauthorized part of the Event designated as only for Management use;

(x)Participate in the Event for any illegal purpose, or in violation of any applicable local, state, national, or international law or regulation, including, without limitation, laws governing intellectual property and other proprietary rights, data protection and privacy;

(xi) use, sell, possess, or distribute any illegal drugs or other illegal substances, including, but not limited to, any medication that has not been legally obtained, is not being used in its intended dosage or for its intended purpose;

(xii) smoke within the Venue for a live Event, which includes, but is not limited to, cigarettes and vapes;

(xiii) assault, steal, fight, engage in or incite violence of any kind, including, but not limited to, verbal threats of violence; and

(xiv) possess and/or use any of the following prohibited items in connection with the Event:
• a firearm, ammunition, knife, or weapon of any kind;
• self-defense or restraining devices;
• fireworks or other explosive or flammable objects;
• recreational devices such as drones, remote control toys, skateboards, scooters, inline skates or shoes with built-in wheels

Limitation of Liability
Participant agrees that participation in and to the event, including any security measures used by management to protect the event, are provided strictly on an “as-is” basis. In connection with the event, management specifically and expressly disclaims any and all representations, warranties, guarantees, conditions, assurances or other terms, whether express or implied, including, without limitation, any representations or warranties of merchantability or fitness for a particular purpose, any warranties that may arise from course of dealing, course of performance or usage of trade with respect to the event, and any representations that the event or the security measures for the event will be free from defects, operate or be fulfilled without issue or delays, or that there will be no circumvention of the event or its security measures. If any applicable authority holds any portion of This section to be unenforceable, then the released parties’ liability will be limited to the fullest possible extent permitted by applicable law. Without limiting the foregoing, under no circumstances shall management be liable for any claim, loss, cost, expense, or damage whatsoever to participant in an amount exceeding the sum of the fees actually paid to participate in the event.

By Participating in the Event, Participant acknowledges and agrees that Participant has read, and agrees to comply with, the Terms of Service stated herein and agrees that these terms shall be construed by and governed in accordance with the laws of the United States, the State of Louisiana, the Parish of Caddo, and the City of Shreveport. For the avoidance of doubt, registration for the Event, Participation in the Event and/or the purchase or use of Credentials shall be considered acknowledgement of, and agreement to, these Terms of Service

Intellectual Property Rights
A. Release of Likeness
For good and valuable consideration, and in exchange for the opportunity to Participate in the Event, Participant hereby authorizes, permits and grants to Management, its parents, affiliates, sub-licensees, designees, agents and assignees (including, without limitation, any sponsors, exhibitors or contractors to the Event), and each of their respective assignees, sub-licensees and successors (collectively, the “Management Parties”), the royalty-free, absolute and irrevocable right and license to (i) record, photograph, and/or film the likeness, voice, appearance and/or image of such Participant while Participating in the Event (collectively, the “Likeness”); and (ii) publish, reproduce, portray, distribute and/or otherwise use the Likeness in all media formats (whether now known or hereafter existing), worldwide, solely in connection with the distribution, promotion and publicity of both the Event (including future editions thereof) and Management’s general business, services or products.

B. Release of Participant Content From time to time, certain parts of the Event may allow Participants to submit, share, post, create, or otherwise distribute (collectively, “Distribute” or “Distributing”) content, which may include, but is not limited to messages, text, sound, images, videos, data or other materials originating with Participant (collectively, the “Participant Content”). For good and valuable consideration, and in exchange for the opportunity to Participate in the Event, Participant acknowledges that by Distributing any Participant Content as part of the Event, whether to Management directly, to the Management Parties, on the Platform or at the Venue generally, Participant thereby authorizes, permits and grants to the Management Parties a royalty-free, irrevocable, non-exclusive, sub-licensable, assignable, unrestricted right and license to publish, reproduce, portray, modify, adapt, transmit, distribute, create derivative works from, and/or otherwise use the Participant Content in all media formats (whether now known or hereafter existing), worldwide, solely in connection with the distribution, promotion and publicity of both the Event (including future editions thereof) and Management’s general business, services or products. Please note that any Participant Content is Distributed solely at Participant’s own risk. To the furthest extent permitted by applicable law, Participant hereby agrees that Management shall not be liable for any unauthorized copying, use, disclosure or distribution of any Participant Content by third parties and Participant releases and forever waives any claims against Management for any such unauthorized copying or usage of the Participant Content under any theory. To the fullest extent permitted by applicable law, Management reserves the right to remove, discard, screen or edit any Participant Content at any time without notice to Participant in Management’s sole discretion and without any liability to Participant whatsoever. While Management has no obligation to monitor any Participant Content, Management reserves the right to do so and reserves the right to enforce the intellectual property rights of Management or of any third party.

C. Representations and Warranties Regarding Intellectual Property The “Likeness” and all “Participant Content” shall collectively be defined as a Participant’s “Intellectual Property.” With respect to such Intellectual Property, Participant represents and warrants that:
(i) Participant is the creator and owner of any Intellectual Property hereunder, or otherwise has obtained the necessary rights and authority to grant the rights described herein;
(ii) to the extent the Intellectual Property contains the Likeness, name, marks, and/or other biographical or identifying information of Participant or of any third parties, Participant consents (or has obtained the required consents and/or licenses from any third parties) to the use of such Intellectual Property by the Management Parties, solely as described in these Terms of Service;
(iii) the Management Parties may exercise the rights granted herein to the Intellectual Property without any additional financial liability, including, but not limited to, any compensation, royalties, residuals, or fees to Participant or any relevant third party. Any claims for additional payment for the Management Parties’ use of the Intellectual Property (as described in these Terms of Service) in any media is expressly waived;
(iv) Participant shall have no ownership in any media created by Management which incorporates the Intellectual Property (provided that Participant shall retain any ownership of any underlying Intellectual Property itself);
(v) there shall be no expectation of any attribution to Participant;
(vi) the Management Parties may use the Intellectual Property in any manner or media without first notifying Participant or any third party and Participant hereby waives any right to inspect or approve any such use;
(vii) in connection with Management’s use of the Intellectual Property, Participant releases each of the Management Parties from any claims, causes of action, damages or liabilities which Participant may have in connection with the Intellectual Property, including, but not limited to, any moral rights or “droits moral” that Participant may have;
Management reserves all rights for changes, additions or deletions to this agreement at any time.